Have you ever wanted a clearer view of who’s booked for a specific project or client, and when those bookings are taking place? Well, look no further because the Group By feature will give you exactly that!
When you use the Group by feature, you’ll see only the people who are booked for the projects or clients that are listed. Bookings those people have for other projects or clients are faded into the background. This means you now have a very clear view of the project timeline while also being aware of people’s other work commitments or time off. Let’s take a look at how it works.
How to Group
To group your people or resources, head over to the Schedule and click on the Group icon. From here you can choose whether to group by Project or Client, or choose None to remove the group function.
Whilst you can use the Group by feature alone, you probably won’t want to see all of your projects at once. So, just apply any relevant filters to really hone in on what you’re looking for. In the above example I can see all the HR time which has been booked on projects. To get this view I filtered by Department to display only the HR team, I grouped by Project and filtered by a specific Project to show only the work I’m responsible for.
In the grouped view of the schedule, you can click on the icon next to the project or client name to expand the details and make any quick edits.
Groups will be expanded by default, but you can collapse or expand them manually by clicking on any of the project or client bars.
Start & End Dates in Grouped Views
If you added a start and/or end date to your project, you can jump between the start and end date by clicking on the green or red circle in the relevant column.
If you set a start and/or end date for a project, your team will only be able to create bookings for the project between the dates specified.
A booking clash warning will be displayed if you try to create a booking for a project before its start date or after its end date.
Finally, to remove any grouping, just click on the Group By icon and choose None.