Bookings
Everything you need to know about bookings.
Creating bookings
There are two simple ways to create a booking: Click and drag across the days you want to book Click on one day, then edit the dates if necessary Plea...
Video: Creating Bookings
A brief tutorial on creating bookings in Resource Guru.
Editing bookings
Click on an existing booking in the Schedule , and then click on any field to edit it. Click Save to save your changes or press Enter on your keybo...
Deleting bookings
Click on an existing booking in the Schedule , then click the three dots in the top right corner to display the Options menu. From here, choose De...
Repeat bookings
To create a repeat booking (for example, a booking which occurs every Wednesday), click Add Repeat when creating your booking. Choose whether you wa...
Creating multi-resource bookings
Need to create a booking for multiple resources at once? No problem! Maybe you want to book several people for a client meeting. Or a photo shoot team...
Creating tentative bookings
Sometimes we need to plan ahead for bookings which might take place before they’re confirmed. By creating a tentative booking, you can pencil in work ...
Duplicate or copy calendar events
If you want to copy a calendar event, all you need to do is hold down the SHIFT key and drag that event to where you want to copy it. You’ll see the c...
Extend and contract
To extend or contract the length of a calendar event by one or more days, hover over the end of the event until you see the resize cursor, then click ...
Drag to move
Move a calendar event to another date or resource by clicking and dragging it to the new location. Duplicate or copy calendar events Extend and contra...
Using colors
Each Resource , Project , and Client can be assigned a color. The Color by setting allows you to view bookings by the color of either the projec...
Using the Availability Bar
Our unique Availability Bar shows you how much free time each resource has along with any overtime or bookings on the Waiting List . You can see ...
Creating exceptions to normal availability
Sometimes you need to make a one-off change to a resource’s availability, e.g., if someone’s agreed to work a bit later next week. If it’s a one-off c...
Using saved views to book multiple people at once
So, you’d like to quickly schedule a booking or time off event for everyone in a specific team? No problem! It’s easy to create multi-resource bookin...
Adding bookings on weekends and non-working days
There are times when working on a weekend is simply unavoidable. Plans sometimes go haywire and deadlines need to be met. So, we’ve made it easy to al...
Booking clashes, the waiting list, overtime and capacity planning
Resource Guru features a clash management engine that prevents overbookings. This can be very useful for capacity planning and helps to identify overl...
Video: Booking Clashes and The Waiting List
A brief tutorial on how to manage booking clashes and the Waiting List in Resource Guru.
Elastic Overtime
If people sometimes work outside of their normal hours you can use Resource Guru to keep track of their overtime. Tracking overtime is a great way to ...