Bookings

Everything you need to know about bookings.

Creating bookings

Please note: You will need sufficient permissions in order to make bookings. Please contact an administrator in your account if you need increased per...

Editing bookings

Please note: You will need sufficient permissions in order to edit bookings. Please contact an Administrator in your account if you need increased per...

Deleting bookings

Please note: You will need sufficient permissions in order to delete bookings. Please contact an administrator in your account if you need increased p...

Repeat bookings

To create a repeat booking (for example, a booking which occurs every Wednesday), click Add Repeat when creating your booking. Choose whether you wa...

Creating multi-resource bookings

Need to create a booking for multiple resources at once? No problem! Maybe you want to book several people for a client meeting. Or a photo shoot team...

Creating tentative bookings

Sometimes we need to plan ahead for bookings which might take place before they’re confirmed. By creating a tentative booking, you can pencil in work ...

Duplicate or copy bookings

If you want to copy a booking, all you need to do is hold down the SHIFT key and drag that event to where you want to copy it. You’ll see the cursor c...

Extend and contract

To extend or contract the length of a calendar event by one or more days, hover over the end of the event until you see the resize cursor, then click ...

Move a calendar event to another date or resource by clicking and dragging it to the new location. Duplicate or copy calendar events Extend and contra...

Each Resource, Project, Client and Activity Type can be assigned a color. The Color by setting allows you to view bookings by the color of either the ...

Using the Availability Bar

Our unique Availability Bar shows you how much free time each resource has along with any overtime or bookings on the Waiting List . You can see ...

Creating exceptions to normal availability

Sometimes you need to make a one-off change to a resource’s availability, e.g., if someone’s agreed to work a bit later next week. If it’s a one-off c...

Using saved views to book multiple people at once

So, you’d like to quickly schedule a booking or time off event for everyone in a specific team? No problem! It’s easy to create multi-resource bookin...

Adding bookings on weekends and non-working days

There are times when working on a weekend is simply unavoidable. Plans sometimes go haywire and deadlines need to be met. So, we’ve made it easy to al...

Booking clashes, the waiting list, overtime and capacity planning

Resource Guru features a clash management engine that prevents overbookings. This can be very useful for capacity planning and helps to identify overl...

Elastic Overtime

If people sometimes work outside of their normal hours you can use Resource Guru to keep track of their overtime. Tracking overtime is a great way to ...