Add Activity Types to Projects

Please note: Only users with permission to create/edit projects can add or manage Activity Types within a project. Activity types assigned to projects are visible to anyone with access to the full Schedule or the Projects & Clients section.

Activity Types help you categorize your team's work more effectively, giving you a clearer picture of how you’re spending time on different tasks.

You can apply these customizable labels to projects and timesheet entries to organize various types of work—whether it’s billable vs. non-billable time, internal meetings, project work, or training sessions. Activity Types let you create categories that fit your workflow, making it easier to track, analyze, and manage your team's time.

1. Head to the Projects & Clients section

2. Click on Activity Types next to the +New button

3. Click New Activity Type: Give it a name, a color and assign it to one or multiple existing projects and mark it as billable or non-billable. Give each Activity Type a name and a description that reflects how time is tracked in your organization

For example, you might want to create Activity Types for:

• Billable Work

• Internal Meetings

• Client Communication

• Training/Development

• Research

• Testing
  
  

Since you’ll be able to filter your reports by Activity Types, you could use the categories to differentiate billable and non-billable time for more accurate invoicing and financial reporting.

When creating a booking in the Schedule, you can now select the relevant Activity Type from a dropdown menu, after adding a project. 

Note: You'll only see Activity Types that are specific to that particular project.

If the project doesn’t have any Activity Types assigned yet, you can easily add them either in the Projects & Clients section, or directly from the booking form. Simply open the project from the booking form and assign the Activity Types as needed.

Your team can also tag their timesheet entries with the appropriate Activity Type category. 

In the Timesheets section, you’ll now see an additional column showing the Activity Type on each entry. This allows for better visibility and organization of how time is being spent.

When logging your actual time spent, click on the timesheet entry and select an Activity Type category from the dropdown. You'll only see Activity Types that had been assigned to that particular project.

To edit an existing Activity Type, head into the Projects & Clients section, click on Activity Types and select the one you want to change. You’ll be able to edit the name, color, details, and which projects are assigned. 

Activity Types are available in reports as a row, so you can see how time is split across the categories you've set up.

1. Go to Reports and click +New to create a custom report or pick a standard report to customize

2. In the Rows menu, choose Activity Type

3. In the Columns menu, add the figures you want to see — for example Booked Time, Utilization, Actual time or Billable Value

You can also add Activity Types as a drilldown beneath another row, such as Project → Activity Type → Person/Resource, to see how time is distributed for different Activity types within a project and who was assigned to do that work in the selected timeframe.

For a detailed guide on generating reports and everything else they can do, see Navigate The Reports.