Little Tips

Getting started

Set up default availability When you first create a Resource Guru account, it’s a great idea to start by setting the default availability. This is the availability that will apply to all future resources that ...

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Using custom fields to categorize resources by skills, department, and more

Please note: You need to have Administrator permissions to manage custom fields. Please contact an Administrator in your account if you need increased permissions. Custom fields work in conjunction with filter...

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Duplicate or copy calendar events

If you want to copy a calendar event, all you need to do is hold down the SHIFT key and drag that event to where you want to copy it. You’ll see the cursor change to a copy cursor as you do this. Please note: ...

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Drag to move

Move a calendar event to another date or resource by clicking and dragging it to the new location.

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Extend and contract

To extend or contract the length of a calendar event by one or more days, hover over the end of the event until you see the resize cursor, then click and drag to set the new date range.

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Search by name

Use the Name Search to quickly filter your resource list to only show certain named resources; you can enter as many names as you like. This search is handy if you want to jump to a specific resource or if you...

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Syncing Resource Guru events with your calendar

You can sync your calendar events with any calendar that allows you to subscribe by URL. Here you’ll find a walkthrough of how to sync with Outlook (Office 365), Apple Calendar and Google Calendar. A few thing...

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Save time with saved filters

Have you ever wanted to filter resources by things like department, location, or skills? If so, you're in luck! You can create whatever custom fields you need to help you drill down and focus on the resources y...

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Creating availability exceptions, e.g. work on a weekend

  Sometimes you need to make a one-off change to a resource’s availability, e.g., if someone’s planning to work over the weekend. In these cases, it’s important to make these changes directly in the Schedule i...

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Adding time off, sick time and other types of downtime

Got a public holiday coming up and need to add time off for your entire team? No problem! Is someone off sick, or on maternity/paternity leave? With just a few clicks you can add these and other types of time o...

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